When was the last time you have validated and/or updated the information security policy documents?

Yes, true for some this is a boring topic. However, most people will try to use the excuse that as long as it is not stated in the information security policy it is allowed whatever they are doing. But then they forget the intent of the information security policy. Therefore, the question is what do you need to think about when validating and/or updating the information security policy documents?

Let’s talk about information security policies and start with the basics. The intent. The intent of an Information Security Policy is to establish the organization’s overarching goals and principles regarding the protection of its information assets. Some of the topics that should be covered in the information security policy should be:

1. Establishing a Framework: It defines the scope, objectives, and guiding principles that shape the organization’s approach to information security.
2. Communicating Expectations: It outlines the responsibilities and obligations of individuals and teams in protecting information assets, ensuring everyone understands their role in maintaining security.
3. Setting Standards and Guidelines: The policy sets standards and guidelines for information security practices. It defines specific security controls, procedures, and best practices that should be followed to protect information assets effectively.
4. Managing Risks: The policy helps manage risks associated with information security. It emphasizes a risk-based approach to identifying, assessing, and prioritizing risks and vulnerabilities, guiding the organization in implementing appropriate controls and mitigation strategies.
5. Ensuring Compliance: The policy aligns the organization with relevant laws, regulations, and industry standards related to information security.

The information security policy serves as a set of strategic documents that outlines the organization’s commitment to information security and sets the direction for the information security program(s).

Gaining consensus for an information security policy is not trivial as most people will say it is too restrictive. And although that might be true, the current times demand a robust information security policy. Therefore, how can you implement an information security policy in the organization? These are some of the steps you need to think about:

1. Define the policy scope: Clearly identify the scope of the policy, including the assets, systems, and processes it will cover.
2. Conduct a risk assessment: Identify potential risks and vulnerabilities that could impact your organization’s information assets.
3. Communicate the policy: Once the policy is approved, communicate it to all employees and stakeholders. Conduct training sessions, workshops, or awareness campaigns to ensure that everyone understands the policy’s importance, their responsibilities, and the potential consequences of non-compliance.
4. Monitor and evaluate compliance: Regularly monitor and assess the organization’s compliance with the policy.
5. Review and update the policy: Information security threats and technologies evolve over time, so it’s crucial to review and update your policy regularly.
6. Enforce the policy: Establish mechanisms for enforcing the policy, including disciplinary measures for non-compliance.

But there is no need to reinvent everything on your own. The ISO 27001 certification is a good starting point for maintaining the information security policy document(s).

1. Comprehensive framework: ISO 27001 provides a comprehensive framework for establishing, implementing, maintaining, and continually improving an ISMS.
2. Risk-based approach: ISO 27001 emphasizes a risk-based approach to information security. It requires organizations to identify and assess risks to their information assets and implement appropriate controls to mitigate those risks.
3. Compliance with regulations: ISO 27001 helps organizations align their information security practices with various legal, regulatory, and contractual requirements.
4. Continuous improvement: ISO 27001 promotes a culture of continuous improvement in information security.

But there is more than ISO 27001. You can also use NIST SP 800–53 and COBIT to maintain the information security policy document(s).

Now that we know what should be stated within the information security policy document(s), the main question should be answered. How often do you need to validate and/or update the information security policy document(s)?

The frequency of validating an information security policy can vary depending on factors such as the organization’s size, industry, regulatory requirements, and the rate of technological and business changes. These are some of the considerations you need to keep in mind:

1. Annual Reviews: Conducting a formal review of the information security policy on an annual basis is advices as this allows organizations to assess the policy’s alignment with evolving business objectives, industry standards, and regulatory requirements.
2. Significant Changes: Validate the information security policy whenever significant changes (business operations, systems, technology infrastructure, regulations, or emerging threats) occur within the organization.
3. Incident or Breach Events: Whenever a security incident or data breach occurs, it is crucial to review the information security policy to determine if any updates or improvements are necessary.

Remember, the validation of the information security policy should not be a one-time event. It should be an ongoing process to ensure that the policy remains relevant, effective, and aligned with the organization’s risk landscape and business objectives.